Executive Assistant / HR

Position Overview:

Our client, in the consumer product industry, has an opening for an Executive / HR Assistant. In this dual role, the Executive Assistant  will provide high-level administrative support to the CEO and HR Assistance to the CFO. This role will entail collaboration with executives, managers and employees. This is a remote role with reporting into Freehold, NJ once a week.    

Objectives & Responsibilities:

·       Advise CEO daily of business/personal calendars and to-do list; keeping CEO well informed of upcoming meetings and commitments, providing reminders as they approach.

·       Coordinate and schedule business meetings: preparing notes from previous communications for context before each meeting.

·       Attend business meetings, take notes, and draft agendas.

·       Manage expense tracking every morning. 

·       Prioritize and manage emails from the inbox.

·       Draft correspondence, proof & edit documents to ensure accuracy. 

·       Clear out CEO’s inbox daily.

·       Coordinate travel arrangements; including booking flights; transportation, restaurants, preparing itineraries and agendas.

·       Anticipate logistical issues on behalf of the CEO.

·       Negotiate for improved contracts with leading healthcare providers and set up company benefits.

·       Reviewing benefits with employees.

·       Manage the workforce in Rippling.

·       Oversee travel expenses, and other company policy- related approvals as needed.

·       Lead and implement performance reviews and pulse surveys.

·       Onboard and offboard employees; ensure that all documentation has been completed.

·       Assist with personal shopping, returns and running errands.

·       Sourcing gift options; sending birthday and holiday gifts.

·       Schedule regular home maintenance appointments or assist with any issues that may pop up and maintain records.

·       Other duties as assigned.

Skills & Qualifications:

·       Bachelor’s degree, preferred.

·       Minimum of 2 years’ experience in an Executive Assistant / HR role.

·       Knowledge of local and federal compliance; ensuring compliance with all local, state, and federal policies.   

·       Proficiency with MS Office (Excel, Word, PowerPoint, Outlook).

·       Proficiency with Google.

·       Experience with Rippling Workforce Management System, Preferred.

·       Tech savvy. The ability to troubleshoot computer issues that may arise is important in this role.  

·       Ability to coordinate ZOOM and TEAMS meetings.

·       Can-do attitude.

·       Exceptional organizational and time-management skills.

·       Flexible availability (24/7)

·       Strong money management skills being cost conscious when making purchases for either the CEO or company

·       Strong multi-tasking skills. 

·       Proactive with the ability to solve problems is important in this role.

·       Ability to work independently.

·       Handle confidential information with the utmost discretion and confidentiality.

·       Candidates to be considered must live within an hour of Freehold, NJ.

Additional Details:

·       Remote role with the ability to travel to Freehold, NJ 1 day a week.

·       Full time with competitive compensation.

·       Health Benefits Packages

·       Unlimited PTO upon approval

·       Location Freehold, NJ