Executive / Personal Assistant - NJ:

Position Overview:

In this blended role, the Executive / Personal Assistant will play a pivotal role assisting with the business and personal life of the CEO.  This role requires a proactive, highly organized individual living in or near Freehold, NJ.

Executive Assistant Objectives & Responsibilities:

·       Advise CEO daily of business / personal calendars and to-do list; keeping CEO well informed of upcoming meetings and commitments, providing reminders as they approach.  

·       Coordinate and schedule business meetings:  preparing notes from previous communications for context before each meeting. 

·       Attend business meetings, take notes, and draft agendas.

·       Manage expense tracking every morning.

·       Prioritize and manage emails from inbox.

·       Draft correspondence, proof & edit documents to ensure accuracy.

·       Clear out CEO’s inbox daily.

·       Coordinate travel arrangements; Including booking flights, transportation, restaurants, preparing itineraries and agendas.

·       Anticipate logistical issues on behalf of the CEO.

·       Take notes during calls, reviewing and giving high-level points after the call.

Personal Assistant Objectives & Responsibilities:

·       Assist with personal shopping, returns and running errands.

·       Sourcing gift options; sending birthday and holiday gifts.

·       Organizing wardrobes and styling business attire.

·       Plan travel, pack bags & prepare outfits for trips.

·       Schedule regular home maintenance appointments or assist with any issues that may pop up and maintain records. 

Skills and Qualifications:

·       Bachelor’s degree preferred.

·       Minimum of 2 years’ experience in a similar role.

·       Proficiency with MS Office.

·       Ability to coordinate ZOOM and TEAMS meetings.

·       Can do attitude.

·       Tech savvy. Ability to troubleshoot computer issues that may arise. 

·       Exceptional organizational and time-management skills.

·       Flexible with availability (24/7)

·       Strong money management skills being cost conscious when making purchases for either the CEO’s business or personal.

·       Strong sense of style with the ability to prepare business outfits and pack bags for trips.

·       Strong multi-tasking skills. 

·       Proactive with the ability to solve problems.

·       Ability to work independently.

·       Handle confidential information with the utmost discretion and confidentiality. 

·       Must live local to Freehold, NJ

Additional Details:

·       Remote role with the ability to travel to Freehold, NJ 1-3 days a week is required.

·       Full Time with competitive compensation.

·       Health Benefits Packages

·       Unlimited PTO upon approval

·       Headquartered in Freehold, NJ