Administrative Assistant (Part-Time)

Position Overview:

In this role, we are seeking a highly organized and detail-oriented Administrative Assistant (Part-Time) to support a busy office in Salt Lake City. This is an in-office position and requires a proactive individual who can manage daily administrative tasks efficiently and provide excellent support to our team.

Key Responsibilities:

·       Coordinate executive calendars, schedule appointments, and organize meetings.

·       Assist with arranging executive travel as requested.

·       Assist executives in tracking and submitting expense reports as requested.

·       Maintain accurate records of contracts and associated paperwork.

·       Manage incoming and outgoing mail, shipments, and deliveries.

·       Prepare and draft professional correspondence and communications.

·       Assist in preparing meeting agendas and materials.

·       Assist with meeting accommodations as necessary.

·       Answer emails and calls promptly, addressing inquiries as needed.

·       Manage and order office supplies.

·       Assist with planning and organizing company events, meetings, and functions.

·       Keep track of project timelines and update project documentation regularly.

·       Coordinate with team members to ensure project milestones are met on schedule.

·       Other duties as assigned.

Qualifications:

·       Bachelor’s degree preferred.

·       Proven experience in an administrative assistant or office support role.

• Must be able to work with minimal supervision, take ownership of key responsibilities.

• Excellent organizational and multitasking abilities.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Solution driven mindset.

• Attention to detail and ability to work independently.

• Must be able to work on-site in Salt Lake City, Utah.