Administrative Assistant / Accounts Payable (Part Time)

Position Overview:

We are seeking a highly organized and detail-oriented  Administrative Assistant who can also support the Accounts Payable team. In this dual role, the ideal candidate adapts well to changing duties and thrives in a fast-paced environment.  This is an in-office position that requires a proactive individual who can manage daily accounts payable and administrative tasks efficiently and provide excellent support to our team.

Administrative Objectives & Responsibilities:

·       Coordinate executive calendars, schedule appointments, and organize meetings.

·       Assist with arranging executive travel as requested.

·       Assist executives in tracking and submitting expense reports as requested.

·       Manage incoming and outgoing mail, shipments, and deliveries.

·       Assist in preparing meeting agendas and materials.

·       Assist with meeting accommodations as necessary.

·       Answer emails and calls promptly, addressing inquiries as needed.

·       Manage and order office supplies.

·       Assist with planning and organizing company events, meetings, and functions.

·       Other related duties as assigned.

Accounts Payable Objectives and Responsibilities:

• Receive, review and process invoices. 

• Assist with Facilitating payments of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. 

• Making daily deposits. 

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. 

• Record all payments in the system.

• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries. 

• Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation. 

• Ensures credit is received for outstanding memos. 

• Maintains accounting ledgers by verifying and posting account transactions. 

• Verifies vendor accounts by reconciling monthly statements and related transactions. 

• Other related duties as assigned. 

  
  

Skills and Qualifications: 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

·       Strong Excel skills.

·       Must be able to learn other accounting software systems.  

·       Excellent organizational skills and attention to detail.  

·       Ability to maintain confidential and meticulous records. 

·       Analyzing information 

·       Critical Thinker

·       Vendor relationships 

·       PC proficiency 

·       Adaptability

·       Ability to work in a fast paced / high volume environment.

·       Ability to work with a team and independently. 

·       Data entry skills are required.

·       General math skills 

·       Must be able to work onsite at our Salt Lake City, UT location.

Additional Details & Benefits: 

·       Part-time with Competitive Pay 

·       Casual company environment, with a hard work/play hard culture  

·       Onsite position located in Salt Lake City, Utah