Grow Your Vision
Join our team and work on exciting projects in a collaborative environment.
Accounts Payable / Administrative Assistant:
Position Overview:
In this dual role, we are looking for a skilled Accounts Payable Assistant with strong Administrative Assistant skills as well to support the accounting team and executives with administrative functions. This is a Part-time onsite position located in Salt Lake City, Utah.
Accounts Payable Objectives and Responsibilities:
Receive, review and process invoices.
Assist with Facilitating payments of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Making daily deposits.
Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Record all payments in the system.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Ensures credit is received for outstanding memos.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Other related duties as assigned.
Administrative Objectives & Responsibilities:
· Coordinate executive calendars, schedule appointments, and organize meetings.
· Assist with arranging executive travel as requested.
· Assist executives in tracking and submitting expense reports as requested.
· Manage incoming and outgoing mail, shipments, and deliveries.
· Assist in preparing meeting agendas and materials.
· Assist with meeting accommodations as necessary.
· Answer emails and calls promptly, addressing inquiries as needed.
· Manage and order office supplies.
· Assist with planning and organizing company events, meetings, and functions.
· Other related duties as assigned.
Skills and Qualifications:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Strong Excel skills.
· Must be able to learn other accounting software systems.
· Excellent organizational skills and attention to detail.
· Ability to maintain confidential and meticulous records.
· Analyzing information
· Critical Thinker
· Vendor relationships
· PC proficiency
· Adaptability
· Ability to work in a fast paced / high volume environment.
· Ability to work with a team and independently.
· Data entry skills are required.
· General math skills
· Must be able to work onsite at our Salt Lake City, UT location.
Additional Details & Benefits
· Part-time with Competitive Pay
· Casual company environment, with a hard work/play hard culture
· Corporate offices located in downtown St. Petersburg, FL and Salt Lake City, UT